FIVA events code 2005
1. Authority for Events Code
2. Types of FIVA Historic Events
An event where the quality of vehicles will be judged to standards set by the organiser according to the technical code.
3. Calendar Entries
3.1. Category “A” and “B” events must be inscribed on the FIVA calendar by the EC. One or more calendars will be produced each year. To be included in the calendar, applications on the form at annex “B”, together with a draft of the event regulations, must be sent to the EC no later than 1st October of the previous year or at least 6 months before the date of the event. Simultaneously the organiser must send all this information to his ANF who must send its comments to the EC within two weeks of receipt. The first calendar will be published shortly after the General Assembly.
3.2. The elected board of the events commission is empowered to accept or to refuse any application for a calendar entry. In case of a doubt about the character and quality of the event, such a decision must be taken after consultation with the appropriate ANF. The events commission is also empowered to apply sanctions or fines against event organisers who do not comply with the FIVA rules.
3.3. In the event of any dispute arising between an ANF and an organiser as to the application or operation of this Code, either party may refer the matter to a board of appeal, appointed by the General Committee, for a decision which is final.”
3.4. In the case of category “A” events with clashing dates, the elected board of the EC is empowered to reject one of the applications.
3.5. The calendar inscription fees will be decided annually by the FIVA General Assembly. The EC will invoice the organiser. The basic fee is due for payment against invoice within 30 days. The FIVA event licence will only be valid after the confirmed inscription in the calendar and the payment. The additional fees for category “A” events will be due for payment against invoice within 30 days. Additional fees will be based on the number of participants and days of the event confirmed in the report of the FIVA Steward(s).
3.6. Each year the EC should nominate one or more category “A” event as the FIVA World Rally. Applications for the FIVA World Rally can be made at any time. Approval and designation will be announced three years in advance. Initial application for world rallies need only give an outline of the venue, date and general description of the rally indicating the number and type of vehicles which will be allowed to enter. At the General Assembly immediately preceding the FIVA World Rally, a full and comprehensive report on the organisation of the rally must be submitted to the EC by the organiser.
4. General Rules
4.1. All events held under the authority and control of the FIVA must follow the FIVA Events Code and the FIVA Technical Code except where they are in conflict with the national law.
4.2. Each ANF of FIVA is responsible for ensuring that the Events Code and Technical Code are adhered to for all FIVA events in their country. The relevant laws and regulations of each respective country or ANF must also be adhered to when organising and running the event.
4.3. Where an event spans the territory of more than one country, the organiser must obtain the approval of the FIVA ANF in the other countries.
4.4 Where it is evident to the event organiser that the use on public roads of a certain vehicle would be in conflict with the law, the entrant and the vehicle must be excluded.
4.5. The FIVA logo should be displayed on all public documents in a prominent position.
4.6. FIVA can invite organisers to co-operate in sponsorship arrangements.
5. Classification and Technical Requirements for Vehicles
5.1.2. The acceptance of an entry for a particular class is at the discretion of the organisers.
6.1. Competitors taking part in a category “A” or “B” event are required to possess a driving licence which allows them to drive that vehicle on normal public roads. No additional licence is required. The passenger or navigator is not required to possess a driving licence but may not drive unless in possession of one.
6.2. Vehicles taking part in the FIVA events must have been issued with a FIVA Identity Card. A photocopy of all pages of this document must be sent to the organiser at the time of entering, Entrants arriving without the original identity document must not be permitted to compete.
7. Event Organisation
7.1.16. The minimum distance between regularity timing points where vehicles are required to stop should be 3 km.
Scrutineers should not sign documents accepting responsibility for such matters.
f) The list of entrants accepted for the event
7.4.6. All competitors must be informed of any difficulties in obtaining fuel or extraordinary elements on the event.
8. Clerk of the Course
8.1 . The clerk of the course has overall responsibility of the general conduct and control of an event in accordance with the FIVA regulations, the programme and the conditions of the FIVA licence.
8.2.3. avoid any instructions on the route schedule which may confuse a competitor or induce a competitor to drive dangerously or to ignore traffic regulations or speed requirements.
8.3. The clerk of the course is responsible for ensuring that the steward(s) of the event are fully informed at all times of the progress of the event. Any accident or incident that may adversely reflect on the conduct of the event must be reported by him to the steward(s).
8.4. When a FIVA Steward is appointed for an event, the clerk of the course is required to ensure that the observer knows of his whereabouts at all times and that a reliable and quick method of communication is established between them.
9.1. The right to protest lies solely with the competitor who may consider him/herself aggrieved by any decision, act or omission of an organiser, official, competitor or any other person connected with the event.
9.2. Should a competitor feel aggrieved by any circumstances affecting him on the event, he will approach the clerk of the course with his complaint. Should the complaint not be settled to his satisfaction, he has the right to protest.
9.3. The protest must be made in writing, accompanied by the protest fee in cash, within the time stated in the regulations. The clerk of the course must record the time of receipt of the protest. The protest fee should not exceed 100 CHF for each day of the event and 300 CHF in total (or in equivalent local currency). Half of any protest fee retained should be sent to the EC.
9.4. The clerk of the course will call a meeting as soon as possible with the official(s) of the event, the complainant and himself.
9.5. The clerk of the course must inform the FIVA Steward of the time and place of the meeting. The FIVA Steward should be present at this meeting but should refrain from taking part in the discussions.
9.6. The hearing of the protest should be in private with only interested / involved parties, including the clerk of the course present.
9.7. All parties must be given notice of the hearing by the clerk of the course and it should be held as soon as possible after the receipt of the protest. The parties are entitled to call witnesses but must state their own case and are not entitled to legal representation. If any party, having been given adequate notice of the hearing, fails to appear, the official(s) may give judgement in default.
9.8. Should the complainant still not be satisfied he has the right, at no extra fee, to appeal to the FIVA steward whose verdict is final.
10. Event Stewards
The steward of the event shall not be in any way responsible for its organisation and shall not have any executive duty in connection therewith, nor participate as a competitor in the event. It follows, therefore, that in the discharge of their duties they do not incur any responsibility except to FIVA. The steward of the event shall have the general power and authority to enforce compliance with the regulations, and to adjudicate upon any appeal arising during the event, and in particular shall have power in accordance with paragraph 9.8.
10.2.6. The FIVA Steward is empowered to withdraw incorrect FIVA Identity Cards. In case of withdrawal of a FIVA Identity Card the FIVA Steward will hand over an official ”FIVA I.D. Card Receipt”.
10.3.7. The organisers must provide accommodation and meals for the steward at their expense.
12.1. The organiser of an event must effect a public liability insurance cover policy with a reputable insurer ensuring that the limit of liability is equivalent to the minimum required by national law or laws where the event takes place. The guarantees of the policy must be sufficient to protect the organisers, officials, marshals, observers and sponsors, involved in the running of the event against all claims and costs arising from accidents or incidents caused by the negligence of any of the persons or bodies mentioned above.
12.2. All competitors must possess a current certificate of insurance for their vehicle that meets the requirements laid down by the road traffic acts of the country or countries in which the event takes place. First drivers will be required to sign a legally binding declaration that both they and their second driver, and any other crew member who is to drive the car, are covered by third party insurance valid for the event and the vehicle entered. The organisers do not hold themselves to be legally competent in the interpretation of the insurance documents and cannot certify that any particular document is proof of valid insurance of the event.
12.3. If a competitor cannot sign the legally binding declaration mentioned in paragraph 12.2 the organisers must, if possible in their countries, take out additional (“secondary”) third party liability insurance for all participants to cover the risk of damage and/or personal injury to third parties that may for any reason whatsoever not be covered by the participants own vehicle insurance. If these arrangements are not possible, a competitor, who cannot sign the legally binding declaration mentioned in paragraph 12.2 above, should not be permitted to participate in the event.
13.1. These rules, where applicable, are valid for all types of road going vehicles catered for by FIVA.
13.2. The Events Code 2005 as outlined above was ratified during the General Assembly hold in Budapest on October 30th, 2004.
13.3. Any further rules or decisions taken and published by the EC after the publication of this Events Code must be considered as a part of this code as long as the decisions follow the FIVA statutes.